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Presenting in the Auditorium


Prior to the Event

  • Contact IT at least a week in advance.

    If you wish to have your event recorded, you must specifically request this via email.

    • If it seems necessary, the Helpdesk will send a technician to be present before and/or during the event to ensure everything proceeds smoothly.
    • This ensures that we're able to help you and lets us know when the room will be in use.
  • Schedule an initial check with the Helpdesk at least one day before the event begins.
    • This can be scheduled days or even weeks in advance.
    • Connect to equipment—see below.
    • Launch teams if event will have remote participants. If this is your first time using the PC, you will need to sign in.
  • Meet with a technician at least 30 minutes before the start of the event.
    • Leave enough time to get all the tech required

Connecting to the Presentation Setup

There is a computer built into the main podium in the auditorium. This will be used to present any slides, videos, or other content you wish to display, rather than connecting a personal laptop. Ensure that your presentation material is either saved in OneDrive or on a USB stick so that it can be accessed on this computer.

  • Turn on all the TVs using the remotes on the podium.
  • Move the mouse or type on the keyboard to wake up the computer.
  • One of the three monitors should have a sign in screen – sign in using your BAC credentials. (This should be the username and password that you use for Campus Wi-Fi)
  • If you don’t see the sign in screen, open the bottom door of the podium and check if the computer is on. There should be a white light on top if it is. If it isn’t glowing, press the power button.
  • If it is still glowing and you don’t see the sign-in screen, check to make sure all the monitors are on. (On the back of the monitors there should be a power button)
  • If you still don’t see sign-in screen after that, contact the help desk.
  • From there all monitors should be one
  • The top monitor is for personal notes and only the user can see this.
  • One of the bottom monitors will mirror to the 4 screen TV wall.
  • The other bottom monitor mirrors to the touchscreen TV and the two side TVs.
  • If the event has remote participants, the meeting owl is on a tripod kept off to the side of the stage and can be plugged into the podium.
  • Once plugged in, the owl may take a few minutes to set up.
  • The camera automatically focuses on people it detects as speaking.
  • If you want specific control of the camera’s focus, you can download the meeting Owl app to control it.
  • Do not move the podium! 
  • Moving the podium without the proper care can damage cables underneath resulting in degradation of projector services. Help desk must be notified to assist in all podium moves.  
  • Notify Help desk of any issues immediately so when can service them as soon as possible with the least classroom disruption. Phone: 267-502-2680 or Email: helpdesk@brynathyn.edu 
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